Vendor Portal User Guide
The Vendor Portal lets suppliers register, maintain company information, upload compliance documents, participate in published tenders, submit bids, and view awarded purchase orders.
Quick Start
Overview
Vendors use the portal to keep profile and compliance information current, review published opportunities, download tender documents, and submit bids during the tender submission window.
Vendor submissions are private. Other vendors cannot see your bids or uploaded vendor documents.
Vendor Registration
To participate in tenders, create a vendor account and provide company and contact information for review.
- Open the Vendor Registration page.
- Enter company name, contact person, email, phone, and password.
- After registration, sign in to the Vendor Portal.
- Complete your profile with address, website, and company description where applicable.
- Upload the required compliance documents before approval.
Company Profile
Your profile is the procurement team's primary record for your company. Keep contact details and business information current.
- Company name
- Vendor ID
- Contact person
- Email and phone
- Address
- Website, if available
- Company description
Vendor Documents
Upload compliance documents from the Vendor Documents page. Procurement users can review and download the documents as part of onboarding.
- Trade License
- TIN Certificate
- BIN Certificate
- VAT Registration
- Certificate
- Other supporting documents
If the procurement team requests additional information, the request appears in the Vendor Portal so you can provide the required document.
Vendor Approval Process
New vendor registrations are reviewed by the procurement team. Your status may show pending, under review, additional information required, approved, or rejected.
Approved vendors can participate in published tenders. If additional information is requested, upload the requested document and monitor your status.
Tender Participation
- Open Available Tenders in the Vendor Portal.
- Select a published tender and review its information.
- Download tender documents.
- Submit a bid while the tender is open for bidding.
- Track the submitted bid from My Bids.
Tender Dates and Bid Submission
- Before the opening date, bid submission is unavailable.
- Between the opening date and closing date, approved vendors can submit bids.
- After the closing date, bid submission is unavailable.
A bid requires a bid amount, a technical proposal file, and a financial proposal file. Submit the bid only after the amount and documents are ready.
Bid Review and Awards
After the tender closes, authorized procurement users open submitted bids and the evaluation process begins. Vendor bid documents remain protected from other vendors.
Successful vendors may receive a purchase order after evaluation, recommendation, and approval. Awarded purchase orders for your company are visible in the Vendor Portal Purchase Orders area.
Purchase Orders
The Vendor Portal shows purchase orders awarded to your company. You can view PO number, tender, status, created date, and available supporting documents.
Payment evidence is managed internally and is not exposed in the Vendor Portal in this MVP.
Frequently Asked Questions
Can I edit my company profile?
Yes. Use the Vendor Portal profile page to update editable company information.
Can I submit more than one bid for the same tender?
No. The current portal accepts one bid per vendor for a tender.
Can I see competitors' bids?
No. Vendor submissions remain confidential.
Need Help?
For procurement-related questions, contact the procurement office using the contact information provided on the portal.
Demo Environment Notice
This demonstration portal may be reset on a scheduled basis. Vendor accounts, uploaded documents, and submitted bids may be removed during periodic resets.